EPHIA General Membership meetings are conducted according to the latest edition of Robert's Rules of Order.
The Suggested Order of Business is printed as Appendix A in our printed Constitution, but not online. It reads:
General Membership Meeting
- Invocation (Prayer)
- Pledge of Allegiance
- Roll Call
- Reading of Minutes
- Treasurer's Report (not to be voted upon)
- Introduction of new members and guests
- Report of Standing Committees
- Report of Special Committees
- Unfinished Business
- New Business
- Program to be inserted at discretion of President
This "suggested" order of business is almost always revised in the form of a published Agenda.
The EPHIA President calls the meeting to order and conducts the meeting, following the agenda as closely as possible. He decides who speaks and when, either by calling on them or recognizing them. One of the jobs of the President is to see that the meeting moves along efficiently and adjourns at a reasonable hour. To help him in this effort
- RAISE YOUR HAND: wait to be recognized before speaking.
- KEEP ON TOPIC: don't let your comments and questions stray from the topic under discussion.
- PAY ATTENTION: if you don't understand something, gain the floor and ask for clarification. Make your questions and comments as brief and to the point as possible.
- AVOID SIDE CONVERSATIONS: please do not disrupt the meeting by holding side conversations. If you must speak with someone on a topic, wait until after the meeting or quietly leave the room, hold your conversation privately, and return as you left.
- REFRESHMENTS: permission is not required to get refreshments or use the restroom, but please be unobtrusive about it.
- COMMITTEE REFERRAL: when you are recognized and make a suggestion or recommendation or have a question that falls within the purview of a standing or special committee, your concern will probably be referred to that committee. It may be that there is no committee whose charter applies to your concern. The President can create one. You can be on it.